Forms

Students who wish to use the bonus for the purchase of educational materials (books) must complete the monthly summary and justification form for each month in which purchases were made, filling in all fields (the book titles can be listed partially if too long for the space available), and submit it to the administrative office.

Instructions for Use
Students are responsible for keeping track of the remaining bonus available for the following month.
Books that are not strictly related to the student’s academic field may not be purchased. For books that do not clearly fall within this category, students must obtain prior written authorization from the Director.
Each student agrees to reimburse the Galilean School for any excess expenses. In the event of purchases that do not fall within the allowed categories, the School reserves the right to revoke the bonus for the remainder of the academic year.

Amount
For students enrolled in the five-year program, the bonus didattico has a total value of €2,400.00, to be used over the course of the five years of the program. The maximum annual expenditure is €1,000.00 (for annual expenses exceeding €1,000.00, students must request special authorization from the Director).

For students enrolled in the two-year master program, selected through a specific admission process, the educational bonus has a total value of €1,000.00, to be used over the course of the two years of the program. The maximum annual expenditure is €600.00 (for annual expenses exceeding €600.00, students must request special authorization from the Director).

Any other specific case must be discussed with the administrative office and authorized by the Director.

The period of off-site study must be previously agreed upon with the Class Coordinator, based on a teaching or research project, preferably with the collaboration of a tutor who will act as a supervisor during its implementation. It is advisable that the study stay take place during the third year.

Students of the SGSS who travel abroad for study purposes must submit an individual internal study plan that includes the replacement of any course(s) the student expects to miss at least 70% of with activities carried out abroad. This study plan must be supervised and signed by a tutor, and approved by the Class Coordinator.

Three different situations must be distinguished:

1) Student participating in an Erasmus program (or equivalent program)

The student must submit their project and obtain written authorization from the Class Coordinator.
Once approved in writing by the Coordinator, the project must be communicated to the Director and the Administrative Office (it is sufficient to present the project authorized by the Coordinator to the Administrative Office, which will submit it to the Director).
The Director, on behalf of the Board of Directors, will officially authorize the departure, exempting the student from all obligations set by the SGSS for the duration of the project.

The student participating in the Erasmus program may obtain reimbursement from the SGSS for documented expenses exceeding those already covered by the Erasmus scholarship.

At the end of the study stay, the student must submit to the SGSS Administrative Office a self-declaration (in place of certification) indicating the total amount received for participation in the Erasmus program, attaching a copy of the payment confirmation (e.g., bank transfer). A template for the self-declaration will be provided via email by the Administrative Office.

The student must also list in detail the expenses incurred for the implementation of the educational project approved by the SGSS, using the form available at the bottom of the page. The Director may decide, with the assistance of the Board of Directors if necessary, whether or not to approve the reimbursement of those expenses.

If the student decides to extend their study stay beyond the Erasmus period, the rules described in situation 2 will apply.

2) Student participating in a personalized study program

The student, with the collaboration of a tutor who will act as a supervisor during the study stay, must agree on their educational or scientific project with the Class Coordinator, based on documentation allowing assessment of its academic validity and the suitability of the chosen host institution.

Once the program has been approved in writing by the Coordinator, it must be communicated to the Director, Deputy Director, and the Administrative Office (it is sufficient to present the project authorized by the Coordinator to the Administrative Office, which will submit it to the Director and Deputy Director).
The Director, on behalf of the Board of Directors, will officially authorize the departure, exempting the student from all obligations set by the Galilean School of Higher Education for the duration of the project.

3) Student participating in exchange agreements reserved for SGSS students

In this case, the project required in situations 1 and 2 is replaced by the application submitted by the student, once approved by the exchange program coordinator, according to the procedures defined for each agreement.
At the end of the exchange period, the student may obtain reimbursement from the SGSS for expenses exceeding those already covered by the host institution according to the terms of the individual exchange agreements.

IN ALL CASES:

Eligible Expenses

Expenses eligible for reimbursement by the SGSS include:

• Travel: Second-class train tickets; economy-class air tickets; economy-class ferry tickets or equivalent. Public transportation expenses relevant to the implementation of the project are also reimbursable. Taxi or private vehicle expenses are not reimbursed.

• Accommodation: Rent with a valid contract; single room in a hotel or other lodging facility with a maximum of 3 stars.

• Educational materials: Expenses for the purchase of books during the stay are covered under this category. Alternatively, the student can continue to use their educational bonus by ordering books through the affiliated bookstore and authorizing a fellow student in writing to handle the shipment. Shipping costs are the student’s responsibility.

Any expenses not included above, and considered exceptional, must be properly justified and pre-approved by the Director.

Instructions for Reimbursement Request

At the end of the off-site study stay, the student must submit a report on the activities carried out to the Class Coordinator, through the Administrative Office, for approval.
At the same time, the student must submit to the Administrative Office the detailed list of expenses incurred, using the form available at the bottom of the page and attaching the original supporting documentation.

The form must include the IBAN of a bank account in the student’s name.
The reimbursement request can be submitted by appointment with the Administrative Office or via email, sending all documentation as a single PDF file. Regardless, original documentation must still be submitted to the Administrative Office.

Upon request, the SGSS may provide an advance to cover part of the expenses (meaning reimbursement of a payment already made). Such a request must be in writing, properly justified, and accompanied by appropriate documentation.

Only expenses for activities endorsed by a professor or tutor are eligible for reimbursement and will be charged against the student’s educational bonus.
Activities not included in the bonus must have been pre-authorized in writing by the Director upon request by a professor or tutor and must be part of the academic program of one of the three classes.

These last two provisions can be summarized as follows:

• Activities proposed by the SGSS are reimbursed outside of the student’s bonus.

• Activities proposed by students are reimbursed within the student’s bonus.

The fund is usable only for SGSS activities, activities promoted by the SGSS, or activities in which SGSS was involved in the organization. It is not usable for regular academic activities offered to all students and not organized by the SGSS.

Value

• The mobility bonus amounts to €3,500, to be used within the 5-year SGSS program.

• For master’s program students (2 years), the bonus is €2,000.

• For international SGSS students in the 4th or 5th year, selected via a specific admission call (up to A.Y. 2023/24), the total value of the mobility bonus is €1,500, valid over 2 years.
  This mobility bonus is in addition to the reimbursement for one round-trip flight per academic year to their country of origin (economy class), with a maximum value of €1,500 per academic year.
  Health insurance costs are not included in this annual reimbursement.

In any case, in order to receive the reimbursement, international students must have an Italian or EU bank account in their own name.

The certification bonus (active from A.Y. 2024/25) can be used only once over the entire Galilean course and for a maximum expenditure of 250,00 euros for the reimbursement of costs related to the achievement of language certificates.

The request for reimbursement can be made by sending a self-declaration, containing all data, and proof of expenditure via email to the Secretariat collected in a single pdf file.